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SHMS COVID-19 Guidelines

Sacred-Heart-Model-School-Covid-Guidelines
 
July 30, 2020 Update

Dear SHMS parents,

The Lord is our shepherd; we shall not want. He makes us lie down in green pastures. He leads us beside still waters. He restores our soul. He leads us in paths of righteousness for his name's sake. Even though we walk through the valley of the shadow of death, we will fear no evil, for he is with us; his rod and staff, they comfort us. He prepares a table before us in the presence of our enemies; he anoints our head with oil; our cup overflows. Psalm 23:1-6

We find ourselves in a time of enormous complexity and change as we prepare to welcome our students and staff back to school in a few weeks.  Earlier this week, the Governor asked all Kentucky schools to push their start dates back to the third week of August.  As a school in the state of Kentucky, we will comply with this request and have adjusted our SHMS starting dates accordingly:

  • Level 1, Level 2, and Level 3 students will start school, in-person, on Tuesday, August 18.  August 18 will be a full day of school.
 
  • Junior Kindergarten, Kindergarten students will start school, in-person, on Thursday, August 20 (with noon dismissals from 8/20 -- 8/26)
 
  • Level 4, Level 5, Level 6 students will start with a full day of digital learning on Tuesday, August 18 and with in-person classes on Tuesday, August 25.  To start the school year, digital learning days will be from 8:00 a.m. – 2:40 p.m.  Levels 4 and 5 will receive daily agendas indicating what time they should be on TEAMS.  Level 6 students should report to TEAMS for every class period listed on the schedule they receive August 7.
 
  • Level 7 and Level 8 students will start with a full day of digital learning on Tuesday, August 18 and with in-person classes on Tuesday, September 1. To start the school year, digital learning days will be from 8:00 a.m. – 2:40 p.m. During digital learning, students should report to TEAMS for every class listed on the schedule they receive on August 7.

 

As previously communicated, PowerSchool access will be turned on tomorrow, 7/31 for you to identify your child(ren)’s homeroom teacher(s).  If you need help accessing PowerSchool Unified Classroom, or if you have forgotten your login information, please contact Ms. Mullen at lmullen@shslou.org.  Next Friday, August 7, during Meet Your Teacher Day, you will receive additional student schedule information.  Students in Levels 4 - 8 will also receive an SHMS Chromebook, Surface Go, or iPad on that day.

In addition, we have made two revisions to the school calendar:

  • Friday, September 4, is now a school day 
  • Monday, October 19 and Tuesday, October 20 are now school days

 

As we move towards the opening of school, each day brings new opportunities and new challenges.  A group of ten teachers, teacher leaders, and the SHMS Leadership Team has met weekly since late May to prepare for welcoming students back to in-person classes.  The fundamental priority of this reopening taskforce has been to provide a safe and healthy educational environment for everyone in our school community.  Even with the hope that being back together brings, the unpredictability of the circumstances demands our patience and flexibility and a trust that we are in this together to serve our students, staff, and each other.   

The best sense of a way forward is built upon several pillars.  We recognize the complexity of the pandemic as well as its varying effects on our families’ home lives and personal circumstances.  The following are the key principles the re-entry taskforce has used in developing our plan to return to school:

  • Protect the health and safety of our students and staff
  • Rely on trusted medical officials to help us make the best decisions with the information at hand
  • Work with diocesan and public health officials 
  • Utilize guidelines from local and state health departments, the Center for Disease Control (CDC), the American Academy of Pediatrics (AAP), the Kentucky Department of Education (KDE), as well as collaboration with multiple health professionals and other administrators and educators
  • Establish effective use of our 48-acre campus and space(s) in both of our school buildings
  • Provide students and teachers with some normalcy to their school routines 
  • Set clear expectations for all of us to follow 

 

As we have said many times, we anticipate and must be prepared for a return to digital learning for parts of the coming school year.  Whether we are in-person or digital, please know that our teachers want to teach, and your children want to learn.  For those of us who are planners, this has been especially difficult.  We regret that we have had to write and communicate several different school opening plans, but we will not tire in doing what is best for the students entrusted to our care.  The faculty and staff at SHMS partner with you in educating your most precious gifts from God, your children.  

As always, we call on the intercession of the most Blessed Mother and St. Angela Merici.  We ask these very holy women to watch over us in the days and weeks ahead.     

In the Spirit of St. Angela Merici, 
Dr. Michael Bratcher
Principal

 
 
 
July 24, 2020 Update

With the start of the new school year just weeks away, we are pleased that SHMS is still planning to welcome our students back to campus and resume in-person learning. Informed by guidance from our local and state health departments, the Centers for Disease Control (CDC), the American Academy of Pediatrics (AAP), the Kentucky Department of Education (KDE), as well as collaboration with multiple health professionals and other administrators and educators, new measures to protect our students and robust learning environments are in place in both our Primary Years Programme (PYP) and Middle Years Programme (MYP) buildings. It is important for us to adhere to these protocols in order to minimize risk to our students, parents, faculty, and staff and to keep our school open.

While we have sent the protocols for our PYP and MYP students, in the coming weeks, we will be sending additional information as it becomes available. These policies, procedures and protocols were developed and aligned with guidance compiled by our health department and the Kentucky Department of Education (KDE). We have secured the necessary equipment to proactively preserve our robust learning environments and updated plans for digital learning if circumstances should arise for us to go back into that scenario of teaching and learning. Please know that unless government officials direct otherwise or staffing needs cannot be met to keep our students safe, we plan for SHMS to remain open. We will continue to actively monitor COVID-19 conditions throughout our school community. Any decision to transition to digital learning will be made with the big picture in mind.

Due to the latest information and data that we have received, SHMS has made a slight change to getting our students back to full capacity of in-person learning. We will stagger our start to reflect the following:

  • Level 1, Level 2, and Level 3 students will start school, in-person, on Tuesday, August 11 (½ day) and August 12 (full day).
  • Junior Kindergarten and Kindergarten will start with ½ days on Thursday, August 13 – Tuesday, August 18. Junior Kindergarten and Kindergarten will start with full in-person days on Wednesday, August 19.
  • Level 4, Level 5, Level 6 students will start digital learning on Tuesday, August 11 and inperson classes on Tuesday, August 18. Teachers of these students should report to school starting on August 11 and teach digitally from their classrooms.
  • Level 7 and Level 8 students will start digital learning on Tuesday, August 11 and in-person classes on Tuesday, August 25. Teachers of these students should report to school starting on August 11 and teach digitally from their classrooms.
 

We recognize there are students who have underlying medical conditions and may need to remain at home for digital learning. Please feel free to call Ms. Mullen or Dr. Bratcher to talk through this option. We will want to determine the feasibility of digital learning on a case by case basis. As we open our school again, we will expect a commitment to in-person learning or digital learning for regular intervals of time. We strive to teach; your children strive to learn. We know this and want this to take place this year as consistently as possible.

 
July 13, 2020 Update

Below please find the current (as of July 13, 2020) overview of the health and safety measures Sacred Heart Model School will be implementing for the safe reopening of school, addressing how we will protect our students, staff, families, and personnel from the spread of Covid-19. These procedures are fluid and based on guidance from the Archdiocese of Louisville, city, and state officials and the medical community at large.

Arrival: PYP building/students

  • Doors will open at 7:15 a.m. and cars will follow the normal carpool route.
  • When you reach a spot in the circle in front of the main building, a member of the SHMS staff will approach the car to take the temperature of every student in the car. All children should remain in the car until released by a SHMS staff member.
  • If a child’s temperature is 100.4 or higher, he or she must remain in the car and will not be permitted to enter the school building for the entire day. A doctor’s note will be required prior to coming back to school. Random temperature checks may be done throughout the school day. Anyone with a temperature or feeling ill should stay home to help us maintain a healthy school campus.
  • See sick policy in the 2020-2021 handbook for further instructions.
 
 

Students will enter using the following doorways –

  • All students must wear a mask from their car to their homeroom classroom.
  • JK/K/L1 students will use the main school entrance.
  • All Level 2, L3 Spenlau, Level 5 students will use the entrance nearest the UAC.
  • All Level 4 and L3 Young students will use the entrance between the dining room and classrooms.
  • Students will only use the staircase nearest the doorway where they entered throughout the day.
  • Once they enter the building, students should proceed to the hallway where their classroom is located. Between 7:15 a.m. – 7:25 a.m., students will be seated six feet apart on one of the designated markings outside their homeroom with masks on.
  • At 7:25 a.m., students will move into their homeroom classroom.

 

Dismissal: PYP building/students

  • Announcements will begin at 2:50 p.m.
  • Students remain in their homerooms until they see their carpool number.
  • Students exit their homeroom and the building following their assigned staircase route to the exterior door.
  • Students go directly to their cars or the spot indicated on the carpool chart.
  • Cars follow the normal carpool route.

 

After School Activities

  • SHSA students will be dismissed before carpool begins. They will follow their assigned staircase route to the first-floor kindergarten hallway.
  • All other students participating in after school activities remain in homeroom until their activity is called. They will follow their assigned staircase route to the library where their coach or leader will check their temperature.
  • Walkers will remain in their homeroom until they are called. They will follow their assigned staircase route to leave the building for the day.

 

Movement once a student enters the building during the school day –

  • All PYP Levels will use the same staircase - for AM carpool, movement throughout the day and PM carpool.
  • Students will follow directional floor markings which indicate a pathway from each classroom to the bathroom and use floor markings outside of the bathroom for proper spacing as they wait their turn.

 

Arrival: MYP building/ students

  • Doors will open at 7:15 a.m. and cars will follow the normal carpool route.
  • Parents should pull in front of Brescia Hall where a member of the SHMS staff will approach the car to take the temperature of every student in the car. All children should remain in the car until released by a SHMS staff member.
  • If a child’s temperature is 100.4 or higher, he or she must remain in the car and will not be permitted to enter the school building for the entire day. A doctor’s note will be required prior to coming back to school. Random temperature checks may be done throughout the school day. Anyone with a temperature or feeling ill should stay home to help us maintain a healthy school campus.
  • See sick policy in the 2020-2021 handbook for further instructions.

 

Students will enter using the following doorways -

  • L6 and L7 students will use the main entrance.
  • L6 proceeds straight through to their lockers on their first floor to put their coats and lunches away and gather ALL books for the day. Students will sit on the floor six feet apart until 7:25
  • m. when they will report to HR.
  • L7 proceeds up the curved staircase to their lockers on the second floor to put their coats and lunches away and gather ALL books for the day. Students will sit on the floor six feet apart until 7:25 when they will report to HR.
  • L8 use the playground side entrance straight through to their lockers on the third floor to put their coats and lunches away and gather ALL books for the day. Students will sit on the floor six feet apart until 7:25 when they will report to HR.

 

Dismissal: MYP building/ students

  • Announcements will begin at 2:50 p.m.
  • Students remain in their homerooms until they see their carpool number
  • Students exit their homeroom and the building following their assigned staircase route to the exterior door.
  • Students go directly to their car or the spot indicated on the carpool chart.
  • Cars follow the normal carpool route

 

After School Activities

  • SHSA students will be dismissed before carpool begins to a member of the SHSA staff.
  • All other students participating in after school activities remain in homeroom until their activity is called. They will walk together, with masks on, to the library where their coach or leader will check their temperature.
  • Walkers will remain in their homeroom until they are called. They will follow their assigned staircase route to leave the building for the day.

 

Movement once a student enters the building during the school day –

  • Students will go to their lockers at lunchtime and the end of the day as needed following a staggered schedule.
  • L6 will always use the stairwell on the Brescia field side of the building. There will be signs on all floors at these doorways saying “L6 only staircase.”
  • When L6 moves to the 2nd floor, they will have color-coded tape keeping them on the locker/rotunda side of the hallway.
  • L7 and L8 will use the playground side staircase to move between the 2nd and 3rd floor. Blue/White day schedule will keep their co-mingling to a minimum.
  • When L7 moves on the 2nd floor, they will have color-coded tape keeping them on the side of the hall along the front of the building (opposite of L6).

 

Leaving school for an appointment

  • Leaving school for an appointment is strongly discouraged. If students must leave, they will have their temperature checked at the PYP reception desk before being allowed back into either building.

 

PPE Requirements:

  • Students: All students must wear an approved mask covering their nose and mouth unless they are seated in their homeroom or classroom (MYP). SHMS will issue one mask to all students in JK-L8 with the SHMS logo. While we will furnish one mask, we suggest students have extra masks on hand in case they need it. Masks should be washed on a regular basis. The student’s name should be clearly labeled on each mask.
  • Approved masks are outlined in the 2020-2021 Parent/Student Handbook
  • Teachers: All teachers must wear an approved mask or face shield when they are with students.
  • All staff members must wear an approved face mask or face shield any time they are interacting with others

 

Social Distancing:

  • Classroom seating will be arranged to maximize strategic social distancing and to limit face-to- face contact.
  • Students in Levels JK-5 will remain with their homeroom except when they travel to world language. Teachers will be encouraged to get students outside for class as often as possible.
  • We are using every possible space in both buildings to make sure our students are at least 6 feet apart during the school day. In our MYP building, we will be using desk dividers to protect students inside the classroom. Teachers will be encouraged to get students outside for class as often as possible.
  • Students in Levels 6-8 will travel in assigned groupings.
  • At this time, visitors, including parents and parent volunteers, will not be allowed into either of the buildings.
  • No field trips, extra events, or speakers will be allowed. More information regarding back-to- school nights, parent conferences, etc., will be communicated at a later date.
  • All staff members and students will follow social distancing guidelines while on school grounds.

 

Cleaning and Sanitizing:

  • Enhanced cleaning protocols have been established to disinfect both buildings on a regular basis. In addition to all of the high-touch points being cleaned hourly, each classroom and office will contain a bin with cleaning supplies, paper towels, etc. for students and teachers to access as needed.
  • There will be a housekeeping person in each building every school day.
  • All students must bring home their water bottles DAILY to be washed and they all must be labeled. Bottles left at school will be bagged and sent home the following day for cleaning.
  • Should a positive case of Covid-19 be reported, the entire building will receive a deep clean.
  • Our facilities crew will keep a cleaning log and keep track of the number of times high touch points are cleaned during the school day.

 

Screening and Illness:

  • Children and adults will be screened for fever and contagious symptoms upon entry every day.
  • If a student or adult registers a temperature of 100.4 or above, he or she will not be allowed to enter the school building or attend any school activities until he or she is 24 hours fever free.
  • If a student or adult tests positive for COVID-19, we will work with the local health department and conduct a deep clean of the classroom.
  • If your child becomes ill while at school and/or develops a temperature of 100.4 or above, the child will be removed from the classroom and the parent/guardian notified immediately. The student must be picked up immediately from school.

 

Lunches:

  • Students must bring a lunch from home or purchase a boxed lunch from FLIK.
  • No food can be shared at any point of the school day.
  • Students will eat in their homerooms or outside when weather permits.

 

At this time, students will begin the 2020-2021 academic year in-person on August 11 (Levels 1-8), August 12 (Levels 1-8 and all transfer students), August 13 (Levels JK-8) with the expectation that specific health and safety procedures will be required as outlined above. Parents may choose to have their child(ren) participate with their class(es) in digital learning for the entirety of the academic school day; however, those students may not participate in any SHMS sponsored event to protect their health and safety.